Administration Specialist With German

For our client, an international company providing environmental services and regulatory advisory, we are looking for an Administration Specialist with German to support a small, international consulting team delivering projects related to Extended Producer Responsibility (EPR) in low- and middle-income countries. This is primarily an administrative coordination role (documents, invoicing, deadlines), with the opportunity to gradually take on more consulting-related tasks.

Responsibilities:

• Contract administration: preparing and updating contracts and amendments (subcontractors, partners), ensuring consistency of terms, scope, and deadlines

• Invoicing and time tracking support: collecting and checking timesheets, validating invoices, tracking payment statuses;
  cooperation with the accounting team based in Germany

• Tender support: spotting opportunities, coordinating documentation, supporting bid preparation and working with deadlines

• Project support (EPR): joining online meetings, preparing meeting minutes and follow-ups, editing and formatting deliverables (logical flow, consistency, typos)

• Daily collaboration with international stakeholders in a virtual/matrix environment

Requirements:

• Fluent English - min. C1

• German and Polish skills enabling day-to-day administrative communication and email correspondence - min. B2

• Experience in administrative/coordination roles involving documents and processes (e.G., project administration, PM support, consulting, back office, project finance administration, order management, compliance)

• High attention to detail and ability to follow through on tasks end-to-end

• Comfort working with longer documents (reports, requirements, contracts)

Nice to have:

• Interest or background in environmental topics, ESG, waste management;
  EPR knowledge is an advantage but not a must

• Experience in contract management and/or invoicing

We offer:

• Hybrid model work, (target 1 day per week in the office)

• Private medical care

• Multisport card

• Foreign language learning subsidy

• International environment and cooperation with prestigious institutions

• On-the-job learning and potential development towards a consulting track

W celu złożenia aplikacji prosimy o kliknięcie przycisku „Aplikuj teraz“ i postępowanie zgodnie z instrukcjami. W przypadku wcześniejszych spotkań w firmie Grafton, prosimy o bezpośredni kontakt z konsultantem prowadzącym. Podane stawki wynagrodzeń są stawkami brutto, na podstawie badania wynagrodzeń Grafton Recruitment. Ostateczna wartość wynagrodzenia zależy od stopnia dopasowania kompetencji Kandydata do wymogów opisanych w ofercie. Oferty pracy Grafton Recruitment nie są ofertami w rozumieniu Kodeksu Cywilnego (podst. Prawna art. 66 i 71 K.C.). Uprzejmie informujemy, że zapoznajemy się ze wszystkimi aplikacjami, a kontaktujemy się z wybranymi osobami. Gwarantujemy dyskrecję.

Grafton Recruitment Sp. z o.O. jest Agencją Zatrudnienia nr 20329.

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